The new Cost Share Budget SmartForm will open. Select on the Add button to add information regarding the department, college, or other units committing to the cost share

1. The Cost Share unit will need to be added by selecting the ellipsis icon and searching for the appropriate department/unit.

2. Select whether the Cost Share is Mandatory, Voluntary Committed, or Third Party

3. Enter the Chartstring account information for the unit committing cost share. If you do not know the appropriate chartstring to include, consult with the department committing the cost share or your administrative contact to determine the correct chartstring information to include. If it is third-party cost share, enter the external party name instead of chartstring information

4. Enter the dollar amount of the Cost Share being committed by this unit, if known at this time. Otherwise, enter $0 for the amount, complete the Cost Sharing Budget, and then return to this page to correctly enter the dollar amount once the Cost Sharing Budget is complete.

Select OK or OK and Add Another if multiple different units or chartstrings need to be entered.

Select Continue at the bottom left, once Cost Share entities have all been added.

The Budget Title will auto-populate as “Cost Sharing for….[Parent Budget Name]”, but can be updated

The Cost Share budget SmartForms will be completed in the same fashion as the Parent Budget, with the exception of Personnel Costs. All costs being cost shared should be included when completing the cost share budget SmartForms. Follow the detailed instructions in section 2.1.1 – 2.1.12 of this guide for creating your Cost Share budget, with the following additional guidance relating to the Personnel Costs – Cost Share SmartForm page.

Personnel Costs that are to be cost shared cannot be entered directly into the Personnel Costs-Cost Share SmartForm. Instead, GRAMS automatically calculates cost shared Personnel Costs based on the values entered into the “Effort” and “Salary Requested” fields in the Personnel Costs section of the Parent Budget. If more Effort is listed than is Requested from the sponsor, GRAMS will automatically populate this difference into the Personnel Costs-Cost Share section of the Cost Share Budget. If these vales need to be updated, return to the Personnel Costs section of the Parent Budget and adjust the “Effort” and “Salary Requested” effort values as needed.