1. Welcome to GRAMS Grants Module

GRAMS Grants Module is UNT's system for:

Developing and tracking proposals in the Grants module.
Award Management for sponsored project awards.

As a Department Reviewer, you will learn:

What to do when you receive email that a proposal is ready for your review.
The mechanics of reviewing a proposal and adding reviewer notes.
How to request changes from the proposal PI.
How to approve the proposal.
What happens after you approve the proposal.
How to navigate through GRAMS to find proposals you need to approve.
How to see who the other department reviewers for the proposal are.

1.1 Basic Terminology

Term	Definition
Department Reviewer	The Department and College reviewers that will access, review, and approve a PI’s Funding Proposal. Note: The term Department Review is used for both the department and college level review.
“Funding Proposal” or “FP” or “GFP”	Sponsored research proposal in GRAMS.
Administrative Contact	Department or College administrators that are added to a Funding Proposal and can provide assistance. Administrative Contacts can edit the proposal and can also respond to department review notes.
Editor	Other individuals who are added to the Funding Proposal with edit rights. Editors do not receive system generated email if you request changes, but the proposal will move to the “My Inbox” tab for all proposal editors.
Workspace	The term for the Funding Proposal screen with basic demographic information about the proposal, including the proposal’s status, workflow bubbles, the attachments tab, and Financials tab. If this proposal is being submitted via S2S, there is a link to navigate to the SF424 workspace. Here, the term “workspace” has nothing to do with the Grants.gov workspace.
Activity	A link in the left navigation bar that allows you to take an action for a proposal.
“Request Changes” activity	An activity (link) where you request the PI to make changes.
“Approve” activity	An activity (link) to submit your proposal approval.
“Proposals Submitted for Review” email	Automated system generated email that is requesting your review and approval.
“Changes Submitted Back to Department Review” email	Automated system generated email to inform you the PI made updates and/or responded to your request for proposal changes, and the proposal is now ready for your review.
Ancillary Review	A method of submitting a review request outside of the departmental review routing and workflow process. This is a manual process, not an automated one, and it can be kicked off by the PI/Administrative Contact/GCA Specialist for many reasons including cost share GRAMS Grants Module is UNT's system for:As a Department Reviewer, you will learn:3 approvals, compliance review/approvals, and any additional approvals needed.
Dashboard	The home screen when you log onto GRAMS. Location of the “My Inbox” and “My Reviews” tab. This screen also has a “Recently Viewed Items” bar.
My Inbox	A tab on the Dashboard with a list of your “to-do” items. Each item in the My Inbox requires action from you (such as proposal approval).
My Reviews	A tab on the Dashboard with all proposals requiring your review (either department review or ancillary review). For department reviewers, this will often be the same as the items on your “My Inbox” tab.
SmartForm	An online form that is completed by the PI for each proposal and budget. The SmartForm contains a series of questions with demographic and budgetary information for the submission. They are called “Smart” forms because they hide/show different questions based on how prior questions are answered.
S2S or System-toSystem (aka: 424)	S2S refers to System-to-System functionality that directly submits Grants.gov applications from the GRAMS system to the federal sponsor.