Role of GCA in Post-Award Administration

GCA acts as the primary administrative liaison between PI, sponsors, and other University central administrative offices. The primary responsibilities of GCA during the post-award phase of a sponsored research project include:

• As new awards are received, establishing an account (Proj ID) in the University financial system.
• Advising PIs regarding sponsor guidelines and regulations.
• Facilitating good project management techniques by disseminating information and providing training to PIs on a wide range of topics related to sponsored activities.
• Serving as the primary interface between the PI and the sponsor in all areas requiring sponsor prior approval, including changes to scope, budget, key personnel, and project end dates.
• Maintaining project files and records and the PeopleSoft grants information system.
• Financial reporting to sponsors. GCA prepares the required financial reports that are sent to sponsors.
• Receivables, billings, and collections. GCA manages the collection of grant funds and maintains account records for each sponsor. GCA draws funds under federal letters of credit as costs are incurred, issues billings to sponsors and follows up withsponsors on payments as required by the terms of agreements.
• For federal funds, GCA administers the effort reporting function that provides the required documentation for employee salary charges to federal grants.
• Assists PIs with monitoring for overspending.
• Coordinates audits.
• Develops and negotiates federal facilities and administrative agreements.
• Conducts space use surveys.