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Steps to Submission

UNT uses Grants and Research Administration Management Suite (GRAMS), which is a fully electronic Research Administration System that enables faculty and staff to route and approve proposals, submit most federal applications to grants.gov and manage awards, contracts, and agreements in one integrated dashboard.

Step 1: Request a Grants and Contracts Specialist


Please provide the requested information and all pertinent details. A Grants and Contracts Administration (GCA) Specialist will reply to your request as soon as possible and will be available to meet to discuss proposal preparation and submission procedures as well as agency specific guidelines on a first-come first-serve basis as time allows.   

A reasonable draft of the narrative must be provided to GCA in lieu of the final narrative for format and compliance review to meet the 6-day deadline. Edits to the narrative will be accepted until 8:00 AM the day of submission. All other proposal documents, for a complete and final proposal package ready for submission to the sponsor, as well as all necessary College or Department-level approvals, must be received by GCA at least 6 full business days prior to the sponsor's due date. 

Step 2:  Login to GRAMS to complete your Funding Proposal record (and 424 application, if applicable) and route for needed approvals

After you have submitted a GCS Request, your GCA Specialist will create an internal routing record for you (GRAMS Funding Proposal) and will be in touch with additional information regarding the upcoming proposal submission.

Grants and Research Administration Management Suite (GRAMS) facilitates internal electronic routing of all sponsored project proposals. GRAMS enables faculty and staff to route and approve proposals, submit most federal applications to grants.gov and manage awards, contracts, and agreements in one integrated dashboard.

A reasonable draft of the narrative must be provided to GCA in lieu of the final narrative for format and compliance review to meet the 6-day deadline. Edits to the narrative will be accepted until 8:00 AM the day of submission. All other proposal documents, for a complete and final proposal package ready for submission to the sponsor, as well as all necessary College or Department-level approvals, must be received by GCA at least 6 full business days prior to the sponsor's due date.

Step 3: Review and Submission
Once all necessary approvals have been obtained, then the GRAMS funding proposal will be placed in a Specialist Review status and allow time for your Pre-Award associate to review the full proposal based on institutional and sponsor guidelines. Once the proposal is in a final state, then GCA will proceed with formal submission, prior to the sponsor deadline. Please note that submissions due after 5pm, must be submitted prior to the close of business, 5pm CST. 
Step 4: Award Notification
The sponsor will provide either the PI or GCA with notification on the outcome of the review process. If the project is selected for funding, the Pre-Award team will coordinate review and signature as needed with Research Commercial Agreements before coordinating award setup in GRAMS for the award management phase. Please note all compliance approvals, such as IRB, IACUC, etc. must be in place prior to agreement execution or award setup. 

 

SciENcv 


What is SciENcv?

SciENcv webpage

Science Experts Network Curriculum Vitae (SciENcv) is an electronic system offered by the National Library of Medicine that helps researchers assemble the professional information needed for participation in federally funded research. SciENcv gathers and compiles information on expertise, employment, education and professional accomplishments. Researchers can use SciENcv to create and maintain biosketches that are submitted with grant applications and annual reports. SciENcv allows researchers to describe and highlight their scientific contributions in their own words. 

NSF requires Biosketches and Current and Pending information to be prepared using SciENcv.

NIH will require Biosketches and Current and Pending (Other) Support to be prepared using SciENcv for all applications due on or after May 25, 2025. It will be required that the individual’s ORCID ID be entered into the Persistent Identifier (PID) section of the Common Forms.

Create an ORCiD to facilitate the pre-population of your current and pending/other support and biosketch information for NSF and NIH. Please see information regarding ORCiD: 

To integrate your SciENcv with ORCiD, please see tutorial here: 

 

ORCiD ID 

What is ORCiD ID?

ORCiD is a registry of unique identifiers foe researchers and scholars that is open, non-proprietary, transparent, mobile, and community based. It provides a persistent digital identifier that distinguishes you from every other contributor and supports automated linkages among all your professional activities. https://orcid.org/ 

Researchers are encouraged to obtain an ORCID ID. As federal agencies begin to standardize the disclosure process, this will help facilitate in maintaining information about your affiliations, grants, publications, peer review, and more. For instance, an ORCID will facilitate pre-population of your current and pending/other support and biosketch information using SciENcv for NSF and NIH. 

Why should you register?

Your iD: 

  • Distinguishes you and ensures your research outputs and activities are correctly attributed to you 
  • Reliably and easily connects you with your contributions and affiliations 
  • Reduces form-filling (enter date once, re-use it often) 
  • Improves recognition and discoverability for you and your research outputs 
  • Is interoperable (works with many institutions, funders, and publishers) 
  • Is persistent (enduring) 
  • Is free!
Additional Information

Information regarding ORCID, including creating an account, can be found on the UNT Libraries website. 

NIH is requiring ORCID iDs for certain types of awards. Please see guidance here.