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LAST UPDATED: March 10, 2022
VICE PRESIDENT FOR RESEARCH AND INNOVATION
GRAMS Budget Guide
University of North Texas
* Please note: although the GRAMS Budget Guide is available for printing, it is subject to constant change and would render printed versions obsolete.
Table of Contents
Preface
Research General Information
Definitions
PI Eligibility, Role, and Responsibilities
Research Personnel
Sponsored Project Description and Definition
Gifts
Private, For-Profit Sponsors of Research
Foundations and Other Not-for-Profit Sponsors
UNT Research Enterprise: Organizational Structure, Oversight & Roles
VPRI and Responsibility
UNT Research Administrative Structure and Collaborative Units
Governing Authorities for Research and Sponsored Projects
Research Development Services
Grants and Contracts Administration
GCA Staff Role and Responsibilities
Research Commercialization Agreements (RCA)
Role of College/Department Research Administrators
Types of Agreements and Instruments
Grants
Contracts
Fixed price research contract with residuals
Cooperative Agreements
Issues Requiring Special Consideration
Export Controls
HIPAA
Administrative Research Policy
Corporate Responsibility
Formal Documentation
Authorized Signatures
Classified Research
Endorsement of Research Results
Ownership of Intellectual Property
Students in Research
Administrative Requirements for Sponsored Programs
Identifying Research Funding Opportunities
Grant Databases
Research Proposal Preparation
Preliminaries to Proposal Preparation
Sponsored Research Agreements with Commercial Entities
General Requirements
Content of Proposal
Public Access to Research Using Data Management Plans
Proposal Preparation
Preparing Proposal Budgets
Salaries and Wages
Postdoctoral Compensation on Research Grants
Employee Benefit Costs
Graduate Research Assistants
Consultants
Travel
Capital Expenditures/Non-Expendable Equipment
Expendable Supplies and Equipment
Publication Costs
Sub-recipients
Other Direct Costs
Representations and Certifications
Facilities and Administrative Costs
Cost Sharing
Deadlines for Proposals
Electronic Submission of Proposals
Required Copies of Proposals
Multiple Solicitations
Review and Approval Channels
Post-Award Administration
Principal Investigator Responsibilities in Post-Award Administration
Role of College/Department Research Administrators in Post-Award Administration
Role of GCA in Post-Award Administration
Award Notification and Initiation of Account
Anticipated Awards
Expenditure/Encumbrance Tracking
Equipment Purchases
Personnel Expense
Summer Salary
Travel
Consultants
Expanded Authority
Federal Demonstration Partnership (FDP)
Pre-Award Expenditures
No-Cost Extensions
Budget Revisions
Sub-awards
Cost Transfers
Program Income
Project Reporting
PI Termination Checklist
Closing a Sponsored Project Research Account
Audit
Time and Effort Reporting
Equipment Transfer
Research Commercialization Agreements (RCA)
Licensing
Commercialization and Conflict of Interest
Research Integrity and Compliance
Human Subjects Research
Animal Care and Use – Research with Live Vertebrate Animals
Financial Conflict of Interest for Sponsored Projects
Research Misconduct
Export Controls
Topics Supported by UNT Risk Management Services Department
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