The Personnel Costs page consists of a Budget Summary and a Personnel Costs table. The Personnel Cost table shows a row for each individual listed on the prior page, and will be used to budget their salary, benefits, and total compensation.
Click the Show Effort button to display the additional fields that will be used to enter budgeted effort and calculate Salary and Benefits.
Budgeting Salary
Salary will be budgeted based on the personnel’s annualized base salary and their annual effort percentage. Proposed effort will also be recorded and used to calculate personnel cost share in scenarios where the effort percentage exceeds the salary requested percentage.
Enter the annual effort in the Effort section as well as the amount of that effort which will be requested from the sponsor in the Salary Requested section. In most instances these will be the same. A Cost Share scenario will be created when the Effort listed is larger than the Effort/Salary Requested.
If Effort is the same for each period, you can select the forward arrow to autofill the effort into all periods. You can also manually enter effort percentages for each period if effort varies from year to year.
If you need assistance calculating an annualized percent effort, please use the Effort Calculation Tool available on the GCA website to calculate the correct effort percentages to enter into GRAMS. The tool will help calculate the proper annualized percentage effort based on Person Months committed to the project.
Below is a basic example for how annualized effort is calculated.
If a PI will be committing 50% effort of 3 Summer Months, this would equate to 1.5 Summer Person Months. For an annualized effort, the below calculation would be used for this scenario to determine an Annual Effort.
50% x 3 Summer Months = 1.5 Person Months
(1.5 Person Months/12 Calendar Months) x 100 = 12.5% Annual Effort
Note that the salary totals generated will include the default 3% personnel inflation rate unless you have selected that inflation should not be applied to personnel costs or that specific personnel. It is UNT’s standard practice to include a 3% inflation for personnel costs.
Budgeting for Fringe Benefits
Fringe Benefits are budgeted based on UNT’s current average fringe benefit rate. These rates should auto-populate based on the individual chosen (Faculty, Staff, Student), but can be overridden if needed. UNT’s current average Fringe Benefit rate information can be found on the GCA website here.
If needed, add Personnel Costs notes to your department/college reviewers and GCA.
After personnel budgeting is complete, click Continue on the bottom of the SmartForm page to advance. You may also Exit or Save the page if you wish to return later.