Term

Definition

Department Reviewer

The Department and College reviewers that will access, review, and approve a PI’s Funding Proposal. Note: The term Department Review is used for both the department and college level review.

“Funding Proposal” or “FP” or “GFP”

Sponsored research proposal in GRAMS.

Administrative Contact

Department or College administrators that are added to a Funding Proposal and can provide assistance. Administrative Contacts can edit the proposal and can also respond to department review notes.

Editor

Other individuals who are added to the Funding Proposal with edit rights. Editors do not receive system generated email if you request changes, but the proposal will move to the “My Inbox” tab for all proposal editors.

Workspace

The term for the Funding Proposal screen with basic demographic information about the proposal, including the proposal’s status, workflow bubbles, the attachments tab, and Financials tab. If this proposal is being submitted via S2S, there is a link to navigate to the SF424 workspace. Here, the term “workspace” has nothing to do with the Grants.gov workspace.

Activity

A link in the left navigation bar that allows you to take an action for a proposal.

“Department Review: Response Pending from PI” email

Automated system generated email that is requesting clarifications from the PI.

Dashboard

The home screen when you log onto GRAMS. Location of the “My Inbox” and “My Reviews” tab. This screen also has a “Recently Viewed Items” bar.

My Inbox

A tab on the Dashboard with a list of your “to-do” items.

SmartForm

An online form that is completed by the PI for each proposal and budget. The SmartForm contains a series of questions with demographic and budgetary information for the submission. They are called “Smart” forms because they hide/show different questions based on how prior questions are answered.

S2S or System-toSystem (aka: 424)

S2S refers to System-to-System functionality that directly submits Grants.gov applications from the GRAMS system to the federal sponsor.