When the funding proposal is created, the system automatically creates a project budget with the name of the primary sponsor. This budget should be completed as part of the proposal development process.

Multiple project budgets may be created using the Create Additional Budget activities for various scenarios as discussed in the Budget Guide. If multiple project budgets are created (and marked as include in Consolidate Budgets = Yes), they will all map to the SF424 budget forms with their appropriate rates and values applied.

General Budget Information

• If the budget is marked as Include in Consolidated Budgets, it will map to the SF424. Project budgets should typically be marked as Yes unless they were created as a draft budget.

Note if additional budgets are created as “drafts” to test various scenarios (e.g., budgeting 2 grad students versus3), it’s important to ensure the draft budget is marked as In Consolidated Budgets = No so those drafts do not map to the SF424.

Personnel Cost Definition & Personnel Costs

All UNT personnel included in the budget will be listed on the Personnel Cost Definition page and then budgeted on the Personnel Cost page using their % annualized effort, % salary requested, benefits rate, and base salary.

For R&R budgets, each person’s name, role, base salary, effort months, requested salary, and fringe benefits will map to the R&R Budget – Sections A Senior/Key Personnel or to Section B Other Personnel. For other personnel (such as grad students or post docs), the number of individuals listed on the budget will map.

For modular budgets, direct costs map to the PHS 398 Modular budget forms by period and the PHS 398 Modular Budget- Cumulative.

On the Personnel Costs page, personnel can still be budgeted using the standard method described in-depth in the Budget Guide. The below information will give you the standard process and key considerations to keep in mind for S2S applications.

Budgeting Effort

Reminder: Effort is budgeted based on the personnel’s annualized salary and their annual effort percentage in the Funding Proposal.

Therefore, it maps to the R&R budget in the calendar month column. This will need to be manually updated to show the breakout of the academic and summer months.

General Cost Definition & General Costs.

The general cost types selected and their per period values will map to the R&R Budget by period and the R&R Budget-Cumulative. General cost types will map to the proper section of the form based on either type.

• Equipment Cost Types will map to “Section C- Equipment Description.”
• Travel Costs (domestic and foreign) will map to “Section D- Travel.”
• Participant Trainee Costs (including tuition, stipends, travel, subsistence) will map to “Section E – Participant Trainee Support Costs.”
• Other Direct Costs (including Materials and Supplies, Consultant Services, Subawards, Equipment or Facilities Rental/User Fees, and Others) will map to “Section F – Other Direct Costs.”

For modular budgets, the general cost types and their per period values will map to the PHS 398 Modular budget forms by period and the PHS 398 Modular Budget- Cumulative. All direct costs (including general cost types and personnel costs) are summed in Box A for each period of the form.

Attachments

The Budget Justification must be uploaded directly to the SF424 instead of the Attachment page of the budget SmartForm. The document can be uploaded on the R&R Budget – Period 1 – Section L or PHS-398 Modular Budget – Cumulative section.

The document will not map from the project Budget SmartForm to the SF424, so if it is uploaded here it will still need to be uploaded again directly on the SF424 as required.